Job Opening: Program Coordinator

UC Berkeley Labor Center

Program Coordinator (4722C) #35617

Location

Main Campus-Berkeley

Application Review Date

The First Review Date for this job is: June 6, 2022.

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Center for Labor Research and Education (Labor Center) provides public service and outreach programs providing research and information on unions and the changing workforce for students, scholars, policymakers and the public. Labor Center workshops and leadership development schools build the capacity of unions and community organizations to address a rapidly changing and challenging political and economic environment.

Reporting to the Labor-Management Partnerships Program Director, the Program Coordinator performs a variety of moderately complex to difficult tasks across a variety of administrative functions in support of varied programs offered by the Center for Labor Research and Education (CLRE). Tasks include developing materials and database for program outreach; ensuring each program has the appropriate logistical support; preparing materials for delivery to program participants; assisting program leads with evaluation of the program after completion. Attend, prepare agendas, and take notes from regular program team meetings where appropriate.

Responsibilities

Labor Center Internship Programs

  • Day-to-day operations of Labor Center Internship Programs. Within the parameters set by the Program Director/Leads. This work entails:
    • Contributes to the development of the overall program for LC Internship Programs, with support from Program Director(s).
    • Develop the logistics work plan for the execution of Internship Programs.
    • Ensures the work plan is being executed well.
  • Outreach
    • With direction from Program Directors(s)/Lead(s), develops outreach plans to identify sites and student participants.
    • Contributes to do outreach to sites with director from program director.
    • Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about internship opportunities and placement.
    • Recruits and coordinates alumni participation in application process.
    • Ensures the internship sites are aware of and compliant with University guidelines.
  • Curriculum + Program Development
    • Works with program lead to collect curriculum.
    • Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
    • Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, host sites, and mentors.
    • Supports the evaluation of program at its conclusion.

Labor-Management Partnerships and Leadership Development Programs & Events- Outreach

  • Under general supervision, (and in conjunction with CLRE’s Communications Coordinator and others) develops database to be used in program/event outreach; outreach materials; and uploads material online.
  • Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
  • Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
  • Implements applicant tracking and reporting programs.
  • Supports program communication needs.

Labor-Management Partnerships and Leadership Development Programs & Events – Logistical Work

  • Supports development of project plans and ensures timelines and budgets are adhered to per the project plan.
  • Works with program presenters to ensure their materials are reproduced for participants and the presenters’ equipment needs are satisfied.
  • Provides logistical support to external and internal presenters, facilitators, and stakeholders.
  • Ensures program in-person and virtual presentations are fully supported the day of the program.

Labor-Management Partnerships and Leadership Development Programs & Events – Program Evaluation and Reporting

  • Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms, and program tracking and reporting processes.
  • Supports wrap up and evaluation of programs.
  • Documents changes for the next program based on evaluations.
  • Supports documentation, development, and delivery of program and grant reports.

Labor-Management Partnerships and Leadership Development Programs & Events – Administrative Support

  • Documents administrative processes for the successful execution of programs, grants, events and initiatives.
  • Identifies areas for improvement, propose solutions and supports implementation.
  • Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of.
  • Collaborates with other program assistants to provide administrative support to the Labor Center programs.

Other Responsibilities

  • Other administrative duties as assigned which includes recruiting, training, and supervising work-study students to complete some of the above tasks.

Required Qualifications

  • Solid knowledge of Microsoft office and software.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
  • Solid organizational skills and ability to work within demanding timeframes/time management skills.
  • Ability to manage competing deadlines and attention to high levels of detail and accuracy.
  • Ability to design (in close supervision with CLRE leadership) a new project.
  • Ability to manage a project including assessing when to make adjustments as the project is underway.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Demonstrated experience in event planning and coordination.
  • Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
  • Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
  • Excellent customer service orientation, initiative, and follow-up.
  • Ability to interact with a diverse population in a dynamic work environment.
  • Ability to listen and incorporate feedback from LC program/project Leads.

Training

  • Previous office experience and event coordination required.

Preferred Qualifications

  • Interest in labor issues and workforce development program development, and social and economic justice.
  • Working knowledge of and/or ability to learn common campus-specific application programs.
  • Understanding of and/or ability to learn the work and activities of labor research and education organizations such as CLRE, and of the organized labor and community constituencies served by CLRE.

Salary and Benefits

  • This is a full-time (40 hours/week), career position, eligible for full UC benefits.
  • This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $28.77 to $30.07 (Step 6.0 – 8.0).
  • For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.  Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section. To apply please visit: https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&JobOpeningId=35617&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct